I am a Vendor for an Upcoming Wedding

We can’t wait to work with you! Here’s a few things to know that might be helpful as you prepare for your first wedding here. 

DECORATION RESTRICTIONS
Do not staple, glue, tack, or nail anything to our walls or fixtures
No confetti, glitter, rice, seeds, or fake flower petals are allowed inside or outside
No open flames (aside from candles in glass votives or sparklers outdoors)

UNLOADING + SET UP
Feel free to unload items in the front of the barn and then move your vehicle to the designated parking area. Do not drive on grass in the barn field. If you have questions about where to you can unload, find the on-site Venue Coordinator for more directions. 
Most wedding rental days are 12 hour rentals, however with some special situations, rental hours may be different based on each client agreement. Please speak to the client about what time you can arrive for setup. If you have trouble getting an answer from the client, feel free to reach out to the Venue Coordinator directly. We’re happy to help!

PHOTOGRAPHERS + VIDEOGRAPHERS
You are welcome to grab all the pictures and video of clients that you need, but here’s a few restrictions on where to take photos: don’t climb fences, open gates, or enter any areas with farm animals. The tree lined driveway is my favorite place for couple portraits, so be sure to hop in the car and drive up there with your clients for some pictures at some point during the day. 

CATERING
We don’t have a commercial kitchen on site. A small refrigerator is located in the bridal suite and stocked with drinks for the bridal party (vendors are welcome to it, too!). 

DJ + SOUND
Inside the barn, there is easy access to electrical outlets. Unless otherwise approved, you will have one circuit. If your system needs more power or you need access to more than a few outlets, please contact the Venue Coordinator at least 24 hours before the wedding begins. 
Most clients choose outdoor ceremonies. It’s wise to bring plenty of extension cords (or even a wireless sound system). We tell clients to let you know which ceremony spot they decide on and how far away it is, but the information isn’t always passed on. 

CLEAN UP
When the event is over, the client (and Vendors, if it’s part of your agreement with the client) is responsible for removing all food, trash, decorations, and personal belongings from the venue and property. Items cannot be left overnight for next-day pickup without prior approval from the venue staff. 

Ally Stockton

Lead event Coordinator

(859) 619-4644
ally@hawksnestweddings.com